End User License Agreement (EULA)

This End User License Agreement ("Agreement" or "EULA") is a legal agreement between EASYCLOUD INFOTECH PRIVATE LIMITED ("Licensor", "we", "our", or "us") and the entity or individual ("Licensee", "you", or "your") that accesses or uses EasyCloudBooks and related services (the "Software" or "Services"). By clicking “I Agree”, creating an account, or using the Software, you accept this Agreement. If you do not agree, do not access or use the Software.

2. Ownership

2.1 Intellectual Property. EasyCloudBooks, related documentation, trademarks, and all associated intellectual property rights are and remain the exclusive property of EASYCLOUD INFOTECH PRIVATE LIMITED and its licensors.

2.2 No Sale. The Software is licensed, not sold. No ownership rights are transferred under this Agreement.

3. User Accounts & Obligations

3.1 Account Security. You are responsible for safeguarding credentials and all activity under your account.

3.2 Compliance. You will comply with all applicable laws and regulations when using the Software.

3.3 User Data. You are solely responsible for the accuracy, legality, and integrity of data entered into the Software.

4. Subscription, Fees & Payment

4.1 Subscription. Access is provided on a subscription basis in line with your chosen plan.

4.2 Payment Terms. Fees are payable in advance for each billing cycle. Taxes, if applicable, are your responsibility.

4.3 Non-Payment. We may suspend or terminate access for overdue amounts.

5. Updates & Maintenance

5.1 Updates. We may provide automatic updates, enhancements, or patches.

5.2 Support. Technical support is delivered according to your subscription plan.

6. Data Collection & Privacy

6.1 Data Usage. We may collect and process personal, transactional, and usage data to provide, secure, and improve the Software.

6.2 Privacy Policy. Our data handling practices are described in our Privacy Policy (link provided separately), which is incorporated by reference.

7. Warranties & Disclaimers

7.1 Limited Warranty. EasyCloudBooks will substantially perform as described when used as intended.

7.2 Disclaimer. Except as expressly stated, the Software is provided “AS IS” without warranties of any kind, including merchantability, fitness for a particular purpose, or non‑infringement.

8. Limitation of Liability

8.1 Cap. To the maximum extent permitted by law, our aggregate liability under this Agreement will not exceed the fees paid by you in the twelve (12) months preceding the event giving rise to liability.

8.2 Exclusions. We are not liable for indirect, incidental, special, exemplary, or consequential damages, or lost profits, revenues, or data.

9. Term & Termination

9.1 Term.

This Agreement begins on the date you first access or use the Software and will remain in effect until terminated by either party in accordance with this Section.

9.2 Your Termination.

You may terminate this Agreement at any time by ceasing all use of the Software, settling any outstanding fees, and formally closing your account through the prescribed process.

9.3 Termination by Us.

We may, with or without notice, suspend or terminate your license and/or account immediately if:

1. You breach any provision of this Agreement.
2. You fail to make timely payments.
3. Your use of the Software poses a security risk, disrupts our systems, or may subject us to legal liability.
4. Required by applicable law, regulation, or government order.

9.4 Effect of Termination.

Upon termination:

1. All rights and licenses granted to you under this Agreement shall immediately cease.
2. You must stop using the Software and remove or destroy all copies in your possession.
3. We may, but are not obligated to, retain your data for a limited period as described in our Privacy Policy, after which it may be permanently deleted.
4. Any obligations that by their nature should survive termination (including payment obligations, confidentiality, warranty disclaimers, and limitations of liability) shall continue in effect.

9.5 Suspension.

We reserve the right to temporarily suspend access to the Software for maintenance, upgrades, or suspected violations of this Agreement. Such suspensions will be kept as brief as reasonably possible.

10. Governing Law & Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of India. Any disputes, claims, or controversies arising out of or relating to this Agreement, its interpretation, or the breach, termination, or validity thereof, shall be subject to the exclusive jurisdiction of the competent courts located in Surat, Gujarat, India. Prior to initiating any legal proceedings, the parties agree to make reasonable and genuine efforts to resolve such disputes amicably through good faith negotiations. Only if such negotiations fail shall either party be entitled to pursue litigation or other remedies available under law.

11. Export Control

You will comply with applicable export control and sanctions laws and will not export or re‑export the Software contrary to such laws.

12. Miscellaneous

12.1 Entire Agreement. This Agreement constitutes the entire agreement regarding the subject matter and supersedes prior or contemporaneous agreements.

12.2 Amendments. We may update this Agreement from time to time; changes are effective upon notice or posting on our website.

12.3 Severability. If any provision is invalid, the remainder remains in effect.

12.4 Force Majeure. We are not liable for failure to perform due to events beyond our reasonable control.

13. Compliance module terms:

Limitations Disclaimer

While EasyCloudBooks strives to provide seamless and uninterrupted performance of its Compliance Modules, there are certain circumstances that may be beyond our control. The modules may not function, or their performance may be temporarily impacted, in the following situations:

13.1 Outdated Application. If the EasyCloudBooks application is not updated to the latest version, certain features or integrations may not work properly. Regular updates are essential to ensure compatibility with government portals and to benefit from the latest improvements, security patches, and bug fixes.

13.2 Portal or Website Downtime. EasyCloudBooks relies on the availability of external government portals and related websites for synchronization of compliance data. If these portals are temporarily unavailable, undergoing scheduled maintenance, or restricting updates due to technical issues, the modules may not be able to fetch or update records until the portals are restored.

13.3 Login Failures. Access to compliance portals requires valid login credentials. If incorrect credentials are entered or the respective government portal restricts login due to policy or security reasons, EasyCloudBooks will not be able to establish a connection. Users must ensure that credentials are accurate, active, and authorized for use.

13.4 API or Structural Changes. Government portals may periodically change their APIs, layouts, or underlying data structures. Such changes can disrupt data synchronization or cause temporary incompatibility with EasyCloudBooks. In these cases, module performance may be affected until necessary updates and adjustments are implemented by our team.

Contact

EASYCLOUD INFOTECH PRIVATE LIMITED

601, Orbit 2 By Pramukh, Canal Road, Near Cellestial Dream, Vesu, Surat, Gujarat, India – 395007

Email: support@easycloudbooks.com